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Venue Llama: mobile app that automates the concert experience from discovery to memory with real-time show intel, notifications, and post-show archive.

COMPLETE
Labor Day Weekend 2026 launch (V1 focus: Dick’s Sporting Goods Park).
$40,000
16 features
4 milestones
1 role

Project Overview

Problem Statement
Concertgoers spend too much effort searching for timely, actionable info before/during/after shows; Venue Llama proactively delivers venue/show intel, real-time crowd updates, reminders, and a post-show archive.
Ideal Customer Profile
Concertgoers attending live music events (initially at Dick’s Sporting Goods Park; later Denver and Portland venues). Secondary: venue-adjacent local businesses (bars/restaurants) who want to reach attendees.
App Audience
Public-facing consumer mobile app with a business/admin component.
Project Type
Greenfield (new mobile app) leveraging existing venue data from venuellama.com.

Existing asset: venuellama.com venue database (~400 venues) to be imported into the app as foundational venue layer.

Integrations
Weather API (for forecasts in notifications); Setlist.fm API (setlist unlock post-feedback); JamBase API (import concert/show data); Google Maps SDK; Google/Apple Sign-In; Apple Push Notification service/FCM; Google Analytics; Rollbar (error reporting); Resend (transactional email); optional Google Maps external link support.
Tech Stack Preferences
Mobile: React Native + Expo. Web: Next.js for admin dashboard and marketing/landing site. Backend/API: likely via Next.js (API routes/route handlers) or companion service. Database: PostgreSQL. Authentication: BetterAuth (self-hosted) to own user data and avoid third-party auth vendor costs.
Deployment Preferences
Deploy on Render (quick setup, low cost, UI for easy scaling).
Design Status
Designs are in progress (TBD; will be provided when ready).

Features

Plan Your Visit screen (per show)
A dedicated "Plan Your Visit" screen accessible from show detail and notification deep links, consolidating key pre-show logistics so users don’t have to search: weather snapshot/forecast, venue address and directions link, parking overview, seating chart, and venue policies (bag policy, re-entry, prohibited items).
  • Define Plan Your Visit content model

    Confirm which fields are sourced from venue vs show vs weather API; decide fallback behavior when data is missing.

  • Mobile UI: Plan Your Visit screen

    Implement screen layout with sections for Weather, Address/Directions, Parking, Policies, Seating Chart, and outbound links.

  • Deep link routing from notifications

    Ensure all relevant notifications can deep link directly into the Plan Your Visit screen for the correct show.

  • Admin support for editable venue logistics fields

    Verify admin UI supports editing the venue policies/parking fields used by Plan Your Visit; add any missing admin fields.

Admin dashboard (Next.js)
Web admin dashboard to: add/edit venues, upload seating charts, add/edit shows, moderate feed posts, update status banner, approve/reject business posts. Should include authentication and RBAC.
  • Admin auth + RBAC UI

    Implement admin login, role checks, and protected routes within Next.js.

  • Venue management screens

    CRUD UI for venues; seating chart uploads; edit policies/parking text.

  • Show management screens

    CRUD UI for shows; JamBase import controls; set active show windows.

  • Moderation screens

    Review reported posts; hide/delete posts; manage auto-hide configuration.

  • Status banner management

    UI to view auto status and set manual overrides.

  • Business approvals

    Queue UI for pending business posts and business verification actions.

Status banner for active shows
Top-of-feed banner showing Parking, Lines, Tickets, Weather statuses. Status can be auto-calculated from recent posts and/or manually overridden by admin.
  • Define status schema + rules

    Model for status fields; define mapping from recent posts to status values (or heuristic placeholders).

  • Auto-calculation service

    Implement periodic computation based on recent posts by category and recency windows.

  • Admin override controls

    Admin UI to set/override status values and expiration/reset behavior.

  • Mobile UI banner component

    Display banner at top of live feed; show last-updated timestamp and source (auto/manual) if desired.

Observability + analytics + error reporting
Instrumentation for product analytics (Google Analytics) and error reporting (Rollbar) across mobile app and web/admin/backend.
  • Google Analytics instrumentation plan

    Define key events (downloads/onboarding, I’m Going, post created, upvote, feedback submitted, deal views) and implement tracking.

  • Rollbar setup

    Integrate Rollbar in React Native/Expo and Next.js/backend; configure environments and source maps.

  • Basic dashboards + alerts

    Set up baseline monitoring/alerts for errors and key system health metrics (esp. launch weekend).

Marketing/landing website (Next.js)
Public-facing landing page for Venue Llama to explain the product, link to app store listings, and provide basic contact/info pages.
  • Landing page content + layout

    Implement responsive marketing pages (home, about, privacy policy/terms, contact).

  • App store deep links

    Add links/badges for iOS App Store and Google Play (when available).

  • SEO + analytics tagging

    Configure metadata/OG tags; add Google Analytics tracking.

Live real-time feed (crowdsourced intel)
For active shows only, users can create timestamped text posts tied to show with required category (Parking, Tickets, Lines, Deals, Venue Intel). Feed supports filtering by category/recency, upvotes, reporting/flagging, auto-hiding posts older than threshold, and admin moderation. No threaded comments in V1.
  • Feed post data model + APIs

    Schema for posts (showId, userId, category, text, timestamps), upvotes, reports; CRUD endpoints and pagination.

  • Create post flow in app

    UI to select category, enter text, and submit; show posting rules and rate limits if needed.

  • Feed list UI + filters

    Implement feed screen with category filter chips and recency sorting; refresh and pagination.

  • Upvote system

    One-upvote-per-user-per-post; update counts efficiently.

  • Report/flag system

    User reporting UI; store reasons; hide/review pipeline.

  • Auto-hide by age + configuration

    Server-side filtering to exclude posts older than configurable threshold per show.

  • Admin moderation tools

    Admin UI to review, hide/delete posts, and manage reports.

Foundational venue database + venue profiles
Import ~400 venues from venuellama.com into the mobile app as a static reference library. All venues are viewable, with V1 launch venues eligible for live functionality. Venue profile includes name, address, GPS, capacity, seating chart image, policies, parking overview, official site link.
  • Define venue data model + migration/import pipeline

    Create DB schema for venues; build one-time (and optionally repeatable) import from existing venuellama.com dataset; validate geocoordinates and required fields.

  • Store and serve seating chart images

    Decide storage (e.g., object storage) and implement upload + retrieval for static seating chart images.

  • Venue list + search/browse in app

    Implement venue directory UI in React Native; support basic search/filter and venue detail navigation.

  • Venue profile screen

    Build venue profile UI with policies, parking text/map image, and outbound link to official website and/or maps.

  • Admin venue management

    Admin CRUD for venues including editing policies/parking text and uploading seating charts.

Business accounts + deals posting + analytics
Venue-adjacent business profiles (name, logo, address, website, distance, hours, verified badge). Businesses can create 1–2 show-day posts that are show-related; admin approval required; posts appear in Deals feed category. Business analytics: post views and upvotes.
  • Business account onboarding + verification

    Create business role accounts; collect profile data; implement verified badge workflow (admin-controlled).

  • Distance calculation

    Compute distance from venue using venue/business coordinates (Google Maps SDK and/or server-side haversine).

  • Business posting workflow

    UI/API for businesses to draft posts; enforce 1–2 per show-day; tie posts to show and Deals category.

  • Admin approval queue

    Admin UI to approve/reject business posts before they appear in feed.

  • Deals feed integration

    Ensure approved business posts display in Deals category and are visually differentiated if desired.

  • Business analytics

    Track post impressions/views and upvotes; present analytics dashboard to business users.

User accounts + authentication + profile/settings
User sign-up/sign-in via Email, Google, Apple. Basic profile includes display name, optional photo, home city, My Shows, Concerts Attended, and notification settings. No social graph in V1.
  • Implement auth (email + Google + Apple)

    Set up authentication for mobile; support account linking and session management.

  • User profile data model

    Schema for profile fields (display name, photo URL, home city) and preferences.

  • Profile/settings screens

    Mobile UI for editing profile and managing notification toggles.

  • Role-based access control (RBAC) for admin/business

    Define roles (user, business, admin/moderator) and enforce permissions across APIs/admin.

Automated notification system
Automated push notifications triggered by "I’m Going": 1 week before, morning of show, doors open, and post-show. Includes weather, parking/policies reminders, and deep links. Users can toggle types in settings. Email via Resend as needed (e.g., verification, transactional).
  • Notification preference model + UI wiring

    Store per-user toggles for each notification type and apply to scheduling logic.

  • Push notification infrastructure

    Set up APNs/FCM via Expo; device token registration; environment configuration.

  • Notification scheduling jobs

    Background jobs to send notifications at relative times; handle timezone; retry/failure logging.

  • Weather API integration

    Fetch forecast and include in notification templates; cache to reduce API calls.

  • Deep linking into app

    Implement deep links to Plan Your Visit and Live Feed screens from notifications.

  • Transactional email setup (Resend)

    Configure Resend for email verification/passwordless/login links or key transactional messages if required.

Lot Mode (geo-activated simplified UI)
When user enters a defined geo-radius around a venue during an active show, the interface shifts to simplified mode with large buttons (Parking, Tickets, Lines, Deals, Venue Tips).
  • Geofence/geo-radius detection

    Implement location permission flow and geofencing/continuous location checks optimized for battery; define radius per venue.

  • Lot Mode UI

    Create simplified UI with large category buttons and fast navigation into filtered feed views.

  • Activation rules + fallback

    Define when lot mode is available (active show only, near venue, user opted-in) and provide manual toggle if needed.

Post-show archive (digital ticket stub) + feedback + setlist unlock
12 hours after show, prompt user for feedback (comment + star ratings for Parking, Entry, Overall). If feedback submitted, unlock official setlist via Setlist.fm API. Show moves to Concerts Attended archive with user notes/ratings and lifetime stats (total shows, venues visited).
  • Feedback prompt + scheduling

    Trigger post-show prompt via notification/in-app; enforce 12-hour timing and show completion logic.

  • Feedback data model + UI

    Implement ratings/comments capture and persistence; validation and editing rules.

  • Setlist.fm integration

    Fetch setlist for show (match by artist/date/venue); cache results; handle missing setlists gracefully.

  • Archive screens (Concerts Attended)

    Mobile UI for attended shows list and detail view including setlist (if unlocked), ratings, comments.

  • Lifetime stats computation

    Compute total shows attended and unique venues visited; display in profile.

Concert discovery + show pages + My Shows
Show listings per venue with show detail pages. Users can mark "I’m Going" to add to My Shows and trigger notification sequence. Shows will be admin-managed but also support importing from JamBase API.
  • Define show/event data model

    Schema for shows including artist, date, doors, showtime, venue association, external IDs (JamBase) and status (active/archived).

  • JamBase import job

    Implement scheduled/manual import from JamBase API; dedupe/merge with admin edits; map venues to imported events.

  • Show listings UI

    Mobile UI to browse shows by venue/date and open show detail pages.

  • Show detail page + I’m Going toggle

    Implement one-tap toggle, persist RSVP, and add to My Shows.

  • My Shows screen

    List upcoming shows user marked; navigate to show detail/live feed.

  • Admin show management

    Admin CRUD for shows; ability to override imported data and set show active window.

Google Maps integration (in-app maps + location features)
Use Google Maps SDK within the React Native app to support venue location experiences, directions, and any map-based UI needed for venue profiles and lot mode.
  • Integrate Google Maps SDK with Expo

    Configure Google Maps SDK keys and setup for iOS/Android within Expo (including build config) and test map rendering.

  • Venue map view + directions

    Add map view(s) on venue/show screens with marker(s) and a one-tap open-in-maps directions flow.

  • Location permissions UX

    Implement permission prompts and settings guidance for location features (lot mode, nearby venue detection).

Launch QA, bug fixing, polish, and app store submission
Final end-to-end QA, bug fixing, performance polish, production readiness, and release preparation for iOS App Store and Google Play Store, including store listings and compliance requirements.
  • Test plan + regression QA pass

    Create and execute a regression checklist across critical user flows, admin flows, notifications, and edge cases; verify on iOS and Android devices.

  • Bug triage and fixes

    Triage issues, prioritize launch blockers, and implement fixes; verify fixes and prevent regressions.

  • Performance and reliability polish

    Optimize API performance, app startup, feed loading, and background jobs; verify stability under expected launch load.

  • App Store / Play Store submission prep

    Prepare screenshots, descriptions, privacy labels, data safety forms, and compliance requirements; configure signing, build pipelines, and submit builds for review.

  • Production readiness checklist

    Confirm monitoring/alerts, Rollbar, GA events, backups, and incident response basics for launch weekend.

General development setup (foundations)
Set up core engineering foundations for Venue Llama: database + schema baseline, API server scaffolding, GitHub repo and CI/CD, test infrastructure, landing page scaffold, and React Native (Expo) mobile app skeleton.
  • Create GitHub repo + baseline project structure

    Initialize monorepo or multi-repo structure (mobile + web + API), branching strategy, CODEOWNERS, and basic documentation.

  • Database provisioning + schema baseline

    Provision database (e.g., Postgres on Render) and create initial schema/migrations framework for venues, shows, users, posts, etc.

  • API server scaffolding

    Create Next.js API route handlers or dedicated API service; set up auth middleware, environment config, and health checks.

  • CI/CD pipelines

    Configure CI (lint/typecheck/tests) and CD to Render for web/API; set up preview deployments if desired.

  • Test infrastructure

    Set up unit/integration test frameworks for API and web; basic e2e smoke test hooks for mobile if feasible.

  • Landing page scaffold (Next.js)

    Create initial marketing site scaffold with placeholder content and routing; connect analytics hooks as needed.

  • Mobile app skeleton (Expo)

    Initialize Expo app, navigation/routing, environment handling, build configs, and a basic screen skeleton to unblock feature work.

Milestones

Milestone 1

Milestone 1: Foundations (design-independent)
Front-load core architecture and building blocks not blocked by final UI designs: data models, venue import, show import, auth skeleton, admin scaffolding, integrations setup, deployment pipeline, observability plumbing.
$5,000

Assigned Features

  • Foundational venue database + venue profiles
  • User accounts + authentication + profile/settings
  • General development setup (foundations)

Milestone 2

Milestone 2: Core user flows (designed UI)
Implement the primary user-facing mobile screens and flows assuming designs are available: venue browsing/profile UI, show discovery + show detail, My Shows, Live Feed reading/posting experience (incl. filters), and core map/directions experiences. Focus on polished UX for launch-critical paths.
$15,000

Assigned Features

  • Plan Your Visit screen (per show)
  • Marketing/landing website (Next.js)
  • Automated notification system
  • Lot Mode (geo-activated simplified UI)
  • Post-show archive (digital ticket stub) + feedback + setlist unlock
  • Concert discovery + show pages + My Shows
  • Google Maps integration (in-app maps + location features)

Milestone 3

Milestone 3: Admin + businesses (crucial ops tooling)
Deliver the operational web app: Next.js admin dashboard for managing venues/shows, moderation, status banner overrides, and approving business content; plus business accounts/deals posting + analytics. This milestone ensures the product can be run during launch weekend.
$15,000

Assigned Features

  • Admin dashboard (Next.js)
  • Status banner for active shows
  • Live real-time feed (crowdsourced intel)
  • Business accounts + deals posting + analytics

Milestone 4

Milestone 4: Launch hardening + final UX polish
End-to-end QA, performance and moderation hardening for launch weekend, edge cases, final UI polish across mobile and admin, production readiness (monitoring/alerts), and App Store/Play Store release prep. Includes final tweaks to discovery/venue UI, business/deals, and archive based on feedback.
$5,000

Assigned Features

  • Observability + analytics + error reporting
  • Launch QA, bug fixing, polish, and app store submission

Skills Needed

Full-Stack Engineer (Kevin)
Single engineer responsible for mobile app (React Native/Expo), backend/API and jobs, Next.js admin + landing site, and all third-party integrations (JamBase, Weather, Setlist.fm, Google Maps, GA, Rollbar, Resend) deployed on Render.
React NativeExpoNext.jsTypeScriptPostgreSQL/SQLRenderAPI integrations
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